Taskade

Taskade was founded in 2017 by John Xie (CEO), Stan Chang (CTO), and Dionis Loire. The founding team shared a long history of working together as a distributed, remote-first team—John and Stan had collaborated on multiple previous ventures, including file-sharing and social platforms. Their personal experience with the "chaos" of fragmented tools led them to build Taskade with a clear mission: to create a unified space where distributed teams could collaborate as if they were in the same room.

Backed by Y Combinator (Summer 2019) and major investors like Grishin Robotics, Taskade has grown from a simple collaborative outliner in Queens, New York, into a global productivity powerhouse headquartered in San Francisco. In 2026, the company remains fiercely independent and founder-led, maintaining a "remote-native" DNA with a core team of fewer than 20 people serving millions of users worldwide. This lean operation allows them to iterate faster than legacy corporate giants, consistently shipping AI features months ahead of the competition.

Taskade is built specifically for Agile Startups and Remote-First Teams who need to move at lightning speed. It is the ideal home for organizations that have outgrown simple to-do lists but find enterprise tools like Asana too rigid or "over-engineered." If your team values real-time collaboration and wants to leverage AI to automate administrative busywork, Taskade is designed for your workflow.

It is also a favorite for Solopreneurs and AI Enthusiasts. Because Taskade allows you to deploy "virtual employees" (custom AI agents) for free or at a low cost, it is perfect for one-person businesses that need to punch above their weight class. In 2026, it has also become a sanctuary for Technical Developers who use the "Genesis" app builder to prototype and export full-stack code (React, Node.js) directly from their project outlines.

• • Remote Agencies: Teams that need to brainstorm, track tasks, and hop on a video call without leaving the document.
• • Content Creators: Individuals using AI to research, script, and manage their production pipelines in a single view.
• • Product Managers: Who need to turn a product brief into an actionable roadmap and a live dashboard instantly.

Taskade is a "multi-dimensional" workspace that excels in AI-Powered Execution. Its most famous feature is the AI Agent Teams. You can create a "pod" of agents—for example, a Researcher, a Writer, and a Project Manager—that talk to each other to complete a complex objective. You simply assign the task to the "team," and the agents use their collective memory and specialized skills to draft the output within your project.

For planning, Taskade offers Dynamic Workflow Generation. If you type "Plan a marketing launch for a new browser extension," the AI doesn't just give you a list; it builds a structured project with milestones, subtasks, and even custom AI commands specific to that launch. These can be visualized instantly in Mind Map mode for brainstorming or Gantt Chart mode for timeline management.

In 2026, Taskade also provides Production-Grade Automations. Using their Temporal-powered execution engine, you can connect Taskade to 100+ external tools like Slack, Gmail, and Shopify. You can set triggers—like "When a new Shopify order is placed, have an AI agent draft a personalized thank-you email and notify the team in Slack." It's like having a no-code developer and a personal assistant baked into your task manager.

Taskade’s pricing is one of the most competitive in 2026, particularly for teams. The Free Plan is surprisingly generous, allowing for unlimited tasks, projects, and up to 3 team members. It even includes 1,000 AI credits per month, making it a great "sandbox" for personal use. However, to unlock the true power of autonomous agents, you need the Pro Plan.

The Pro Plan costs $16 per month (or $8/mo when billed annually). This tier is a massive value jump, unlocking 50,000 AI credits per month—enough to build roughly 50 "Genesis" apps—and 50GB of storage. For teams and small businesses, the Business Plan at **$40 per month** (or $20/mo annually) is the standard. It provides 150,000 credits, unlimited teams/workspaces, and advanced administrative permissions.

Notably, Taskade does not use a "per-user" model for its Pro and Business plans in the same way competitors do. Instead of paying for every single seat, you pay for the workspace tier, which makes it significantly cheaper for growing teams of 5-20 people compared to the $10-$20 per-user fees of Asana or Monday.com.

The most important thing to watch on Taskade is AI Credit Management. While 50,000 credits sound like a lot, autonomous multi-agent workflows can consume them quickly if you are running dozens of automated tasks a day. Always monitor your usage dashboard to avoid hitting a mid-month cap. Additionally, pay attention to Data Privacy. While Taskade is SOC 2 compliant and Google CASA certified, you should still ensure that any custom knowledge you "feed" to an AI agent is in line with your company’s internal data policies.

You should also pay attention to the Mobile Interface. Taskade's mobile apps are powerful, but because they pack so much functionality (Mind Maps, Chat, Video Calls), they can feel a bit "busy" compared to minimalist apps like Todoist. If you primarily work from your phone, spend time customizing your workspace to hide views you don't use. Lastly, remember that Taskade is an AI-First Platform. If you are looking for a "traditional" tool without AI features, you might find the constant presence of "slash commands" and AI buttons a bit distracting.

The most common alternative is Notion. While Notion is the king of "wikis and databases," it lacks the real-time outline collaboration and the built-in communication tools (video/chat) that Taskade provides. Notion is for documentation; Taskade is for execution. ClickUp is another heavy hitter, offering even more "buttons and settings" than Taskade. However, ClickUp is often criticized for being slow and bloated, whereas Taskade maintains a much snappier, "high-speed" feel.

Asana and Monday.com are the enterprise standard alternatives. They are better for massive 100+ person corporations that need strict department-level "Workload" management and portfolios. However, they lack Taskade's integrated AI agents and are significantly more expensive. For individuals who want the absolute simplest tool possible, Todoist remains the top alternative, though it lacks almost all of Taskade’s collaborative and AI capabilities.

• • Notion: Best for building a company wiki or long-form documentation.
• • ClickUp: The choice if you need extremely granular custom fields and complex task dependencies.
• • Motion: A great alternative for solo users who want AI to automatically "schedule" their day on a calendar.

• Does Taskade work offline?

Yes. Taskade has an offline mode for its mobile and desktop apps. Your changes will sync automatically once you are back online, though real-time collaboration requires an internet connection.

• Are my data and notes used to train Taskade’s AI?

No. Taskade has a strict privacy policy stating that user data is never used to train their global AI models. Your custom agent knowledge remains private to your workspace.

• Can I host a website built with Taskade Genesis on my own domain?

Yes. On the Pro and Business plans, you can map your custom domain to any project you publish as a website or dashboard, with full white-labeling options.

• How many AI agents can I create?

On the Free plan, you can create 1 AI agent. On all paid plans (Pro and above), you can create an unlimited number of custom AI agents with their own unique personalities and knowledge sources.